Friends

RODDENBERY MEMORIAL LIBRARYFriends logo 2013

FRIENDS OF THE LIBRARY
The mission of the Friends is to foster ongoing community support and awareness of Roddenbery Memorial Library. Friends will provide a forum for developing interest and involvement in support of the library’s function which may include fundraising activities, public relations events and advocacy for sustainability.

To advance our mission, the Friends group is committed to the following objectives:
a. To advocate for further development and sustainability of the Roddenbery Memorial Library.
b. To promote the programs and services of the library to the community.
c. To support and encourage community participation in the areas of funding, technology, and volunteerism to enhance the overall library experience.
d. To serve as a resource through which library activities, programs, and ideas can be explored, discussed and augmented.
e. All activities shall be exclusively for charitable, educational or other purposes permitted by I.R.C. Section 501(c)(3).

Friends of the Library Executive Board              Members at Large

President: Zerric Clinton                                        Don Nickerson

Vice President: Virginia Ponder                              Jeannette Sickel

Secretary: Cynthia Nickerson                                 Kathaleena Monds

Treasurer: Gilda Harrell

 

Newsletter – Winter 2015

On December 13, 2014, the Friends of the Library board members met in a called meeting to plan for the annual meeting that is to occur, based on the By-Laws of the organization. At that December` meeting, it was decided that planned quarterly meetings of the elected board members would provide for continuum of efforts and advance planning for personal schedules. Quarterly meetings were set for the second Saturdays in February, May, August, and November.

In accord with that planning, the Friends board met again on February 14. Those present were president Zerric Clinton, vice chair Ginny Ponder, Don Nickerson, Jeanette Sickel; also John Monds and Library director Pam Grigg.

Elected board members had been involved with round robin email communication advising that two topics would be discussed: the results from the survey relating to the “River of Words” exhibit and the advocacy project that could pave the way to more depth and capacity within the Roddenbery governance, as well as increased enthusiasm in the community. Also, Kathaleena Monds had advised by email that she would hope to bring some information regarding grant possibilities.

The discussion relating to the River of Words exhibit began with results from a survey that the Friends conducted in an effort to understand the impact of the exhibit on the community of Grady County. There is a consensus that this exhibit offers an opportunity for engagement with our local community, and the Friends would like to take full advantage of this opportunity. Ginny Ponder observed that the exhibit was entirely sourced from North Georgia, and that she was amazed at the sophisticated level of the work she saw from some very young students. Several surveys included comments that the community would benefit from more awareness.

The possibility of engagement with the local K-12 student population was discussed at some length. Zerric Clinton advises that the way to best accomplish this would be direct connection with school principals, and that if principals are behind the project then there will be a high level of student activity and corresponding interest from parents and associated families across the community. Further consideration is to be on the agenda for the next quarterly meeting.
John Monds spoke briefly about a Monopoly competition that offers prize money for groups that are able to compete successfully. He suggested that the decision making aspects of the game and the joint efforts of players from various backgrounds might provide a venue for collaboration, and from the joint activity lead to improved communication across various population segments in our community.
Possibilities for the Friends to be involved with the Roddenbery Memorial Library Board of Trustees were discussed. Many responsibilities rest on this very small Board composed of three Trustees. The Friends group desires to find ways to improve the communication between the Friends group and the Trustees, in order to enhance and build on the success that has been associated with Roddenbery Library through the years. The importance of the volunteer support that has always been a major factor in the operation of our Library was emphasized. The Friends group sees the Library as a vital link to the progress that our community seeks – in literacy, in economic development, and general welfare of our citizens. We want to make this link more vibrant and highly functional, so this discussion is ongoing.
Director Pam Grigg told that architects were to work with library staff on Wednesday, February 18, in the project of long range planning for better utilization of the library building and related resources. She invited participation by the Friends Board.
The next meeting for the Friends of the Library Board will be the second Saturday in May, which is May 9, 2015. Tentatively, we will expect to meet at 11:30 in the Trustees Room. Any person having a concern or interest in working with the Friends Group for continual improvement in Roddenbery Library is welcome to come to the quarterly meetings, or to contact any member of the Friends of the Library Board.

 

 

 BY-LAWS  OF THE
FRIENDS OF THE RODDENBERY MEMORIAL LIBRARY

Section 1.
The name of this not-for-profit incorporated organization shall be FRIENDS OF RODDENBERY MEMORIAL LIBRARY, hereinafter sometimes referred to as the Friends.
Article II. Offices
Section 1. Offices

The principal office of the organization as identified in the Articles of Incorporation shall be located at 320 North Broad Street, Cairo, Georgia 39828.

Section 2. Registered Office and Registered Agent

The organization shall maintain in the State of Georgia a registered office and a registered agent whose office is identical with such registered office. The registered agent is the Roddenbery Memorial Library. The address of the registered agent may be changed from time to time by the Executive Board.

Article III. Mission and Objectives

Section 1. Mission

The mission of the Friends is to foster ongoing community support and awareness of Roddenbery Memorial Library. Friends will provide a forum for developing interest and involvement in support of the library’s function which may include fund-raising activities, public relations events and advocacy for sustainability.

Section 2. Objectives

a. To advocate for further development and sustainability of the Roddenbery Memorial Library.

b. To promote the programs and services of the library to the community.

c.  To support and encourage community participation in the areas of funding, technology, and volunteerism to enhance the overall library experience.

d.  To serve as a resource through which library activities, programs, and ideas can be explored, discussed and augmented.

e.  All activities shall be exclusively for charitable, educational or other purposes permitted by I.R.C. Section 501(c)(3).

Article IV.  

Section 1. Composition

Membership shall be open to all individuals, businesses, organizations, clubs and groups in support of the Mission and Objectives as indicated in Article III.

Section 2. Voting

Each dues-paid member shall be entitled to one vote on any matter presented for membership decision and shall be eligible to hold office and to serve on committees.

Section 3. Classification

The classes of membership shall be in accordance with dues categories of financial support designated by the Board of Directors for the following: Student $2.00; Individual $10.00 ($20.00); Senior $ 5.00, Family $20.00 ($35.00); Corporate $50.00; Patron $75.00; Sustaining $100.00.

Article V. Officers and Executive Committee

Section 1. Composition and Powers

The elected officers and three additional members, elected at large, shall constitute the Executive Committee who shall have the authority to act on behalf of the membership between meetings.

The powers and authorities of the officers and Executive Committee shall not exceed those powers permitted within I.R.C. Section 501(c)(3)

All officers and members of the Executive Committee shall serve without compensation.

A quorum of the Executive Committee shall be 4. (four) or majority of filled positions.

Section 3. Nomination and Election

A Nominating Committee shall be appointed by the President prior to the Annual Meeting who shall perform the duties prescribed by these by-laws. The election of officers shall be conducted at the annual meeting, and nominations shall be permitted from the floor in accordance with parliamentary procedure.

Officers shall be elected for a two (2) year term by a majority voice vote, of those present, except in the unusual necessity of a vote by mail or email which may be authorized by the Board who shall specify the process for this alternative.

Section 4. Terms and Vacancies

Officers shall assume their duties at the close of the meeting at which they are elected and shall serve for a term of two (2) years or until their successors are elected and installed. Members shall not be eligible to serve more than two (2) consecutive terms in the same office. In the event of a vacancy in office, the Executive Committee shall appoint one of the dues-paid members to fill the position for the remainder of the unexpired term.

Section 5. Duties

a.  The President shall preside at all meetings of the general membership, Board of Directors and the Executive Committee appoint members of all standing committees , and carry on any other duties connected with the office.

b.  The Vice-President shall assist the President and, in case of absence, shall perform the duties of the President.

c. The Secretary shall record attendance and proceedings of all meetings, maintain database of membership and contact information, notify membership of meeting time and place and shall conduct the correspondence and reporting of the Organization.

d. The Treasurer shall, in cooperation with the library staff, be responsible for funds and financial records and reports of the organization. (S)he shall collect all dues, notify members of financial obligations in arrears, and acknowledge money and gifts received and prepare the disbursement of funds as directed by the Executive Committee.

The Executive Committee shall manage the affairs of the Organization between annual meetings and direct the disbursement of funds.

Article VI. Meetings

Section 1. Regular and Special Meetings

Regular informational meetings or events of the Friends shall be called by the Executive Committee, President, or by the written request of 20% of registered members upon ten day’s notice.

Section 2. Annual Meeting

There shall be an annual meeting for the election of officers and transaction of other business at a time and place to be determined by the Executive Committee.

Section 3. Quorum

A majority of the membership present will constitute a quorum.

 

Article VII. Committees

Section 1. Standing Committees

Standing committees constituted to perform the continuing (ongoing) functions of the Friends shall be as follows:

a. Membership Recruitment: The function of this committee shall be to recruit new members and facilitate membership growth in all classes of membership.

b. Program: The function of this committee shall be to compile and maintain a current listing of program resources and coordinate speakers and events.

Section 2. Nominating Committee

A Nominating Committee shall be appointed by the President prior to the Annual Meeting and shall be composed of four members as follows: two (2) from the Executive Committee, and (2) from the general Friends membership. The function of this committee shall be to prepare a proposed slate of candidates for the elected offices of the organization which shall be presented for consideration of the membership at the Annual Meeting.

 

Section 3. Special Committees

Special Committees may be appointed by the President who shall designate the terms and duties of each with the approval of the Board.

 

Article VIII. Gifts and Contributions

 

Section 1. The Executive Committee reserves the right to accept or decline any gift or contribution, and to utilize such gifts as best fits the needs of the (mission of the) organization.

 

Article VIII. Amendments

Section 1.

These by-laws may be amended at the annual meeting or any properly called meeting of the organization by a two-thirds vote of the members present, providing that notice of such proposed amendments shall have been mailed or emailed to all members at least ten (10) days before the said meeting.

Article IX. Parliamentary Procedure

 

Section 1. Robert’s Rules of Order

The most current version of Robert’s Rules of Order Newly Revised shall be the parliamentary authority on all matters of procedure not specifically covered by the by-laws or additional rules, policies, and procedures that may be adopted by the organization.

 

Article X. Dissolution

Section 1.

 

In the event there is no longer a need for the existence of the organization, any property owned by the organization shall be paid over and transferred to the Roddenbery Memorial Library for such public purposes as the Board of Trustees of that organization may designate.