Friends of the Roddenbery Memorial Library: Current Officers and Executive Board
President: Zerric Clinton
Vice President: Virginia Ponder
Secretary: Cynthia Nickerson
Treasurer: Gilda Harrell
Members at Large:
Friends Liaison: Justin Henderson
BY-LAWS OF THE FRIENDS OF THE RODDENBERY MEMORIAL LIBRARY
Article I. Name
The name of this not-for-profit incorporated organization shall be FRIENDS OF RODDENBERY MEMORIAL LIBRARY, hereinafter sometimes referred to as the Friends.
Article II. Offices
Section 1. Offices
The principal office of the organization as identified in the Articles of Incorporation shall be located at 320 North Broad Street, Cairo, Georgia 39828.
Section 2. Registered Office and Registered Agent
The organization shall maintain in the State of Georgia a registered office and a registered agent whose office is identical with such registered office. The registered agent is the Roddenbery Memorial Library. The address of the registered agent may be changed from time to time by the Executive Board.
Article III. Mission and Objectives
Section 1. Mission
The mission of the Friends is to foster ongoing community support and awareness of Roddenbery Memorial Library. Friends will provide a forum for developing interest and involvement in support of the library’s function which may include fund-raising activities, public relations events and advocacy for sustainability.
Section 2. Objectives
a. To advocate for further development and sustainability of the Roddenbery Memorial Library.
b. To promote the programs and services of the library to the community.
c. To support and encourage community participation in the areas of funding, technology, and volunteerism to enhance the overall library experience.
d. To serve as a resource through which library activities, programs, and ideas can be explored, discussed and augmented.
e. All activities shall be exclusively for charitable, educational or other purposes permitted by I.R.C. Section 501(c)(3).
Section 1. Composition
Membership shall be open to all individuals, businesses, organizations, clubs and groups in support of the Mission and Objectives as indicated in Article III.
Section 2. Voting
Each dues-paid member shall be entitled to one vote on any matter presented for membership decision and shall be eligible to hold office and to serve on committees.
Section 3. Classification
The classes of membership shall be in accordance with dues categories of financial support designated by the Board of Directors for the following: Student $2.00; Individual $10.00 ($20.00); Senior $ 5.00, Family $20.00 ($35.00); Corporate $50.00; Patron $75.00; Sustaining $100.00.
Article V. Officers and Executive Committee
Section 1. Composition and Powers
The elected officers and three additional members, elected at large, shall constitute the Executive Committee who shall have the authority to act on behalf of the membership between meetings.
The powers and authorities of the officers and Executive Committee shall not exceed those powers permitted within I.R.C. Section 501(c)(3)
All officers and members of the Executive Committee shall serve without compensation.
A quorum of the Executive Committee shall be 4. (four) or majority of filled positions.
Section 3. Nomination and Election
A Nominating Committee shall be appointed by the President prior to the Annual Meeting who shall perform the duties prescribed by these by-laws. The election of officers shall be conducted at the annual meeting, and nominations shall be permitted from the floor in accordance with parliamentary procedure.
Officers shall be elected for a two (2) year term by a majority voice vote, of those present, except in the unusual necessity of a vote by mail or email which may be authorized by the Board who shall specify the process for this alternative.
Section 4. Terms and Vacancies
Officers shall assume their duties at the close of the meeting at which they are elected and shall serve for a term of two (2) years or until their successors are elected and installed. Members shall not be eligible to serve more than two (2) consecutive terms in the same office. In the event of a vacancy in office, the Executive Committee shall appoint one of the dues-paid members to fill the position for the remainder of the unexpired term.
Section 5. Duties
a. The President shall preside at all meetings of the general membership, Board of Directors and the Executive Committee appoint members of all standing committees , and carry on any other duties connected with the office.
b. The Vice-President shall assist the President and, in case of absence, shall perform the duties of the President.
c. The Secretary shall record attendance and proceedings of all meetings, maintain database of membership and contact information, notify membership of meeting time and place and shall conduct the correspondence and reporting of the Organization.
d. The Treasurer shall, in cooperation with the library staff, be responsible for funds and financial records and reports of the organization. (S)he shall collect all dues, notify members of financial obligations in arrears, and acknowledge money and gifts received and prepare the disbursement of funds as directed by the Executive Committee.
The Executive Committee shall manage the affairs of the Organization between annual meetings and direct the disbursement of funds.
Article VI. Meetings
Section 1. Regular and Special Meetings
Regular informational meetings or events of the Friends shall be called by the Executive Committee, President, or by the written request of 20% of registered members upon ten day’s notice.
Section 2. Annual Meeting
There shall be an annual meeting for the election of officers and transaction of other business at a time and place to be determined by the Executive Committee.
Section 3. Quorum
A majority of the membership present will constitute a quorum.
Article VII. Committees
Section 1. Standing Committees
Standing committees constituted to perform the continuing (ongoing) functions of the Friends shall be as follows:
a. Membership Recruitment: The function of this committee shall be to recruit new members and facilitate membership growth in all classes of membership.
b. Program: The function of this committee shall be to compile and maintain a current listing of program resources and coordinate speakers and events.
Section 2. Nominating Committee
A Nominating Committee shall be appointed by the President prior to the Annual Meeting and shall be composed of four members as follows: two (2) from the Executive Committee, and (2) from the general Friends membership. The function of this committee shall be to prepare a proposed slate of candidates for the elected offices of the organization which shall be presented for consideration of the membership at the Annual Meeting.
Section 3. Special Committees
Special Committees may be appointed by the President who shall designate the terms and duties of each with the approval of the Board.
Article VIII. Gifts and Contributions
Section 1. The Executive Committee reserves the right to accept or decline any gift or contribution, and to utilize such gifts as best fits the needs of the (mission of the) organization.
Article VIII. Amendments
These by-laws may be amended at the annual meeting or any properly called meeting of the organization by a two-thirds vote of the members present, providing that notice of such proposed amendments shall have been mailed or emailed to all members at least ten (10) days before the said meeting.
Article IX. Parliamentary Procedure
Section 1. Robert’s Rules of Order
The most current version of Robert’s Rules of Order Newly Revised shall be the parliamentary authority on all matters of procedure not specifically covered by the by-laws or additional rules, policies, and procedures that may be adopted by the organization.
Article X. Dissolution
In the event there is no longer a need for the existence of the organization, any property owned by the organization shall be paid over and transferred to the Roddenbery Memorial Library for such public purposes as the Board of Trustees of that organization may designate.